Job positions and descriptions for volunteers

[Walter Bohoniuk]

Hello Tom,

Looking for help for various job descriptions for our event and good detail for our sales and event people to enroll. Volunteers.I know golf well but I want to make sure I am not missing anything but I know we can't think of everything. Playing the game is different from running a golf event as we well know.

Tom or if anyone is out there to help me with my effort it is appreciated.

Walter B.

[Walter Bohoniuk]

Hi Tom,

anything or thoughts?

Thanks,

Walter Bohoniuk

 

[Tom King]

Hi, Walter,

 

I do have a few thoughts.  Sorry it took a bit to get back to you. Been knocked out with pneumonia for a couple of weeks.  I listed a couple of job descriptions in my book that might be useful.  There's a link in the last blog entry on the main page to a Huddle worksite ( http://tinyurl.com/4keul8n ) Once you get to the page, click on one of the files like "volunteer registration" or "Sample golfer registration" and it will take you to the "Files" tab.  From there click on "File options" beside the name of the file and choose "Download file" from the menu. It will allow you to download the sample file directly to your computer. Use the files any way you wish. Any questions, give me a holler. 

 

As to job descriptions, I list these sample job descriptions for the two committee structure I suggest. I find, especially for new tournaments, that the simpler your committee structure, the more effective it is. You've basically got two committees.

 

#1 is the Sales Committee and these are the jobs on it....... 

 

Team Sales & Golfer Registration

Major Sponsorship sales

Goody Bag Team

Advertising/Marketing

Shirt/CapTowel Sponsorships

Sidebar Sponsorships

Silent Auction Items

Food/Beverage donations

Raffle & Door Prizes

Hole Sponsorships

 

Arguably these jobs overlap into one single job - sales!  Some like to focus on a specific thing. Others like to have a full quiver of options so they don't leave a potential sponsor without selling them something.

 

#2 - The Event Management Committee jobs......

 

Golfer Registration Table

Sponsor/Celebrity Host

Contract & Insurance Management

Publicity/Public Relations

Volunteer Management

Sidebar Event Host

Silent Auction Host

Silent Auction Setup

Lunch Host

Dinner Host

Beverage Cart

Hole Marshal

Cleanup Crew

 

Are there any of these jobs you'd specifically like us to flesh out?

 

Tom

 

[Walter Bohoniuk]

 

Tom thank you for your response. Hope you are feeling better. Get Well. I still cannot get get to file options to down load. I navigated to web site you highlighted, and followed your directions. Am doing something Wrong? Thanks, Walter. By the way, Thank you for the job titles, I did see them in the book thanks. I may need to talk with you as we are planning a large event for a charity. Thanks , Walter

[Tom King]

Go to the main page and select the Huddle workspace tab. I sent you an invitation to join my Huddle group. Accepting it should give you access to the files. I'm still figuring out how the Huddle tools work.  If anyone else out there wants access to the downloadable files let me know and I'll send an invitation. I'm trying to include everyone from here on out. 

[Walter Bohoniuk]

hi tom,

Walter here it been awhile, but we are proceeding with our event. If you can give some guidence to hole sponsorship and how much to charge for greens, tees, range and the like hole sponsorship etc.

 

also some advice on the course contract and insurances etc. thanks, Water bohoniuk. hope all is well.

[Tom King]

Hi, Walter. The book covers that, but in essence here's some points to remember.

1. First you set the fund-raising goal for the event - be realistic.

2. Run a budget for what it will cost to host the event. We've got downloadable spreadsheets you can use to work from.

3.  Once you know how much money you need to make, start breaking up your sponsorships. Talk to someone else in the area that does a charity event and find out what they charge. Most are more than happy to share what they've done. Ask several. It will give you an idea what the going rate is. There's a little research you need to do.

4.  For hole-in-one insurance contact an insurer that does that sort of thing. Sometimes you can get a pretty good deal from a local insurer.  You'd be surprised. If the insurance for a hole in one contest or putt for cash contest costs you $400 dollars, for instance, then that's at least what the sponsor should cost. 

5.  Your sponsorships should pay for the tournament or better BEFORE you host it. Don't depend on player fees. Don't do the tournament if you don't have it paid for.  Player fees should be pure profit.  If you don't pay for the tournament first with sponsors, you could wind up losing money and that is very BAD for a charity to lose money on a fund-raiser.